The extension will be available by default in new Business Central environments and helps companies to better organise quality management, certification and traceability, without the need for a separate third-party quality solution.

Why is this important?

In many organisations, quality controls are still partly manual or outside the ERP system today. This leads to fragmentation: checks are in Excel files, quality documents circulate independently of production data, and follow-up often takes a lot of time.

With the new Quality Management extension, Microsoft brings quality management directly into Business Central. This not only ensures greater efficiency, but also better follow-up, fewer errors and stronger traceability.

For companies that need to comply with quality standards, audits, or customer-specific requirements, this is an important step forward.

Quality control at the right moments

One of the great strengths of the expansion is that quality controls can take place at different points within the process.

For incoming goods, checks can be automatically initiated as soon as a purchase order is booked. This prevents incorrect or suspect goods from immediately entering stock or production.

Also during production processes Checks can be carried out on produced output. This can be done manually or automatically, depending on your organisation's workflow.

Additionally, Business Central now supports quality checks within assembly processes. This allows companies working with assembly-to-order or assembly activities to better guarantee that finished products meet the predetermined quality standards.

Finally, quality checks can also be scheduled at fixed intervals or manually. This gives organisations a great deal of freedom to tailor checks to their own processes.

Fully configurable quality management

Microsoft provides extensive options for setting up quality controls in a very targeted manner.

This means that checks can be applied at various levels, such as individual items, item groups, batches, serial numbers or lot numbers. As a result, the solution remains suitable for both simple and complex production and distribution environments.

The test parameters are also flexibly configurable. For example, think about checks for weight, dimensions, density, or other physical properties of products.

Companies working with external laboratory analyses or sampling can also define fixed numbers or percentages for external quality analyses.

Smart quality test plans

Another important addition are the quality test plans.

Within Business Central, a complete test plan can be created for each quality inspection, including:

• triggers that activate a check
• Test parameters
• Control procedures
• Follow-up steps

This results in a uniform approach across the entire organisation and better standardisation of quality processes.

Quarantine procedures directly in your ERP

When products do not meet quality requirements, quarantine procedures can be activated automatically.

This means that articles can be temporarily blocked or “frozen” so that they cannot be further processed, sold, or delivered. Especially in production and distribution environments, this helps to significantly limit risks and errors.

Greater insight thanks to reporting and certificates

In addition to operational quality checks The expansion also provides various reporting options.

For example, quality certificates In analysis certificates are drawn up to demonstrate that products comply with certain standards or regulations. This is particularly interesting for sectors where compliance and documentation are essential.

Additionally, Business Central also offers clear overviews of quality statuses and quality orders. This gives employees quicker insight into outstanding quality issues, production problems, or deviations.

Interesting for production, assembly, and distribution

The new quality management functionalities are particularly interesting for organisations active in:

• production
• Assembly
• Nutrition
• Chemistry
• distribution
• Technical sectors

However, companies that want to better structure their internal quality monitoring or seek greater traceability can also benefit immediately.

Get more out of Microsoft Dynamics 365 Business Central?

At VanRoey, we follow the developments within Microsoft Dynamics 365 Business Central closely. We help organisations daily to set up their ERP processes to be smarter, more efficient, and future-proof.

Curious how quality management within Business Central can support your organisation? Our experts would be delighted to explore the possibilities with you.