Key insights
- OneDrive is your personal cloud storage: ideal for private files and quick access, but less suitable for collaboration.
- Teams combines communication and collaboration, but actually stores files in SharePoint for central and secure storage.
- SharePoint is the backbone of your digital workplace: it provides structure, governance and links to Power Platform & Copilot.
- Without clear agreements in Microsoft 365, chaos and frustration ensue. SharePoint brings order, efficiency and future-proofing.
The result? Scattered files, duplicate versions and frustration. In this article, we clearly explain and show how VanRoey helps organisations bring structure, efficiency and overview to your Microsoft 365 environment.
What is OneDrive and when do you use it?
With OneDrive for Business, you work smoothly on personal files such as documents, notes or temporary versions.
In addition, you can easily share these files with colleagues, but it remains essentially your personal cloud storage.
In a nutshell: OneDrive = "my documents"
How does Microsoft Teams help with collaboration?
Within Microsoft Teams, communication and collaboration come together.
In one environment, you can chat, call, meet and share documents.
In addition, all files you use in Teams, actually stored in SharePoint. This keeps them secure and centrally managed.
In short: Teams = "working together in context"
Why is SharePoint the backbone of your digtal operation?
SharePoint Online forms the backbone of your digital workplace.
It stores documents securely, manages structures and builds intranets.
In addition, you can link SharePoint to Power Automate, Power Apps and even Microsoft Copilot for even more efficiency and automation.
In essence: SharePoint = "the foundation that connects everything"
When do you use what?
| Target | Best tool | Why |
|---|---|---|
| Working on something in person | OneDrive | Quick access, private files |
| Collaborating in a team or project | Teams | Communication + files together |
| Central storage, policy whether intranet | SharePoint | Structure, governance, automation |
Why choose SharePoint?
The way your teams work together today directly determines your organisation's productivity, satisfaction and agility. Without clear agreements or structure in Microsoft 365, employees lose time daily searching for documents, duplicate versions or wrong folders.
A well-appointed digital workplace based on SharePoint Online:
- Improves internal communication and knowledge sharing
- reduces information chaos and data risks
- Stimulates collaboration and innovation
- Supports hybrid working models
- There forms a solid basis for Microsoft Copilot and future AI integrations
Therefore, it is not just an IT issue, but a strategic one. HR, IT and management must make the right choices together in this.
At VanRoey, we guide organisations through that entire process: from audit and migration to adoption and change management.
How does VanRoey make a difference with SharePoint?
Many companies spontaneously start using Teams and OneDrive, but soon find that everything starts to get mixed up.
Our Modern Workplace consultants help organisations create order with:
- Migrations from file servers to SharePoint
- Structure and rights management
- Setting up intranet and communication platform
- Integrations with Power Platform & Microsoft Copilot
- Training and adoption for employees
This allows customers to get the most out of their Microsoft 365 environment. This in a secure, efficient and future-proof way.
Contact us for a no-obligation consultation.
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Author
Article written by
Emiel has strengthened our team since 2023, leading our initiatives within crucial sectors such as Construction and Manufacturing. With his broad marketing expertise, he strengthens our brand experience through strategic event coordination, content creation and employer branding with a focus on strong lead generation.
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