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Nothing comes by itself, not even the digital workplace
Everyone talks about 'digital transformation', but few take concrete steps. A digitisation process always runs over a long period of time and is in fact never finished. Moreover, you don't transform a company all at once. So be sure to fully tackle your plan - if you already have one - immediately. It is advisable to start with small, easy steps (the quick wins).
Impact / Effort Matrix
To assess whether a certain change is realistic for your company, it is recommended to classify all ideas in an 'Impact & Effort Matrix'. A simple, commonly used method to estimate the priority and/or complexity of new projects. A few examples:
|Activating Multi-Factor Authentication||Low||High|
|Activating Office 365 backup||Low||High|
|Creation of a Microsoft SharePoint business portal||High||High|
|Implementation of new CRM and/or ERP environment||High||High|
|Digitize invoices older than 10 years||High||Low|
Few companies have a plan
Unfortunately, there are many companies where it stops after achieving a few quick wins. Digital transformation, however, is never finished. The absence of a plan inevitably leads to lost effort. Once you have inventoried which processes you want to digitise and which solutions are suitable for this, it is best to make an implementation plan. This plan not only includes the technical realisation such as setting up a Cloud environment. It also includes a strategy with regard to training and coaching of your employees, continuous monitoring of usage and quick adjustments where necessary. And all this with clear, transparent communication towards the staff.
An implementation plan must of course be tailor-made. The main reason why a project can fail or be stopped is precisely the lack of a clear step-by-step plan. But sometimes plans are also too ambitious. If its implementation mortgages operational activities, it soon ends up in the bottom drawer. That is why it is important to work in manageable, smaller steps, which do not negatively affect the operational operation. Every project requires the necessary time and energy, but what often remains under the radar is whether the knowledge of users and the final use is sufficient after a few months. Repeated evaluation and continuous training of key-users are vital to keep everyone motivated to make optimal use of the new working method(s).
Get inspired in our Experience Center
A partner such as VanRoey.be is happy to help you gain insight into the available technologies for your digital workplace. Our specialists think along with your business and can design the appropriate configurations, with sufficient attention to security, adaptation and continuous support of new technologies.
No better place to brainstorm about this than our own Experience Center in Geel. A digital experience centre where we can show the latest technologies in real-time. If you would like to attend a session, please visit us online. extensive range of workshops & training courses.
"Digital transformation is more than just the choice of technology. It also includes training, coaching, continuous monitoring and rapid adjustment where necessary".
In this white paper (10p) we describe the careful process that an organization needs to go through when it comes to a thorough innovation in the way it works.
Marketing Manager at VanRoey.be
A familiar face at VanRoey.be for almost 15 years. Literally and figuratively: because of his role as Marketing Manager, he is regularly at the centre of our communication. He writes about his experiences with new marketing methods in his blog Tech4Marketing.be.